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Our HIPAA Compliant Backup Offers...

We are data life support for medical practices!

Proven Backup
Designed specifically to meet the unique needs of the Medical Industry
Includes proactive, hands on backup management
Redundant servers in remote locations (NJ and CT)
Easy, intuitive user interface
Comprehensive online/email reports
Automatic upgrades
Performs backups on all platforms and databases
Secure via multiple layers of encryption.
Fully scalable, unlimited storage space
Only backs up incremental data and files that have changed
Automatic backup management
No contract required - you can cancel at anytime!


Proven Backup is the only online backup service focused on the Medical Industry. 
Proven Backup is uniquely designed to address the complex needs of the healthcare industry and is fully supported by medical IT experts who have been leaders in the Medical IT industry for over 10 years. Our experience in implementing sophisticated medical practice networks and systems enables us to deliver business grade offsite backup services. And most importantly, Proven Backup conforms to strict HIPAA regulatory security compliance.
Proven Backup is the only online backup service which includes proactive, hands on backup management – While many online backup companies may offer a medical record backup and retrieval technology that works, nothing is easier than letting us do the work for you! 
  • We can, with your guidance, perform the initial setup of Proven Backup.
  • If there’s a failure, our technicians research and fix the issue.  Other companies sell you software that informs you of the failure and expects you to address the issue yourself.
  • If there’s a need for data restoration, we actively facilitate the restoration process.  Other companies leave it to you and the software you purchased.
  • Proven Backup automatically performs all necessary housekeeping tasks such as obsolete data file removal, data integrity checking, user storage information rebuilding and log file cleanup.
Proven Backup has redundant servers in remote locations (AZ and NJ) – In the event of an emergency which affects one data center, Proven Backup will always protect your proprietary medical data. 
Our facilities in New Jersey and Arizona are kept under strict environmental controls (temperature, humidity, fire), have redundant power supplies, are secure facilities (key cards, guards, surveillance), have 24 hour data monitoring, and super fast fiber optic connections from Tier1 service providers.
Easy, intuitive user interface – Proven Backup’s user interface is designed so even the most basic user can select the relevant backup data from their systems. All tasks can be performed with just a few clicks.

Comprehensive online/email reports – Once you set up your online backups, you will get daily confirmation emails, letting you know your data is stored and secure. Proven Backups also receives these daily emails and will proactively follow up on any back up issues!

Auto upgrade feature – With the Auto Upgrade feature enabled, upgrade of client-side applications to new versions can be done automatically. 
Proven Backup can backup all platforms and databases your medical practice might use to store data. 
Supports all leading operating systems which can runJava2 Runtime Environment 1.4.2 or above, which are essentially all operating systems, including Windows, Linux, Mac, NetWare, NAS devices, etc.  Proven Backup also comes with modules specially designed for backing up common database applications, including Microsoft Exchange Server, Microsoft SQL Server, Lotus Notes/Domino, Oracle and MySQL and Solaris. 

Secure via multiple layers of encryption. All data is encrypted before leaving your PC, laptop or server and is sent over an encrypted connection.

Fully scalable – As your data and backup needs grow, there is no need to change or upgrade hardware. Proven Backup has unlimited storage space for its clients.

Only incremental data and files that have changed are backed up so there is no need to worry about running out of time or bandwidth to perform backups.

Automatic backup management – After the initial setup of Proven Backup, backups will be performed automatically every day without requiring human effort. A data restoration can be done in just a few clicks.

No Contract Required, Easy Cancellation Policy!  Your practice can cancel this service at any time.  Since most of the data we backup is considered e-PHI, we require 30 day written notice on company letterhead of your request to cancel.  All you need to do is to Email ( and Fax in (914-683-7348) with your reason for cancellation on company letterhead with the date of the request, and provide Proven Backup 30 days’ notice (which allows us time to purge your medical data securely from our servers).


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Proven Backup is a service of Professional Data Systems, a leading provider of IT solutions for the healthcare industry since 1997. Proven Backup provides secure, affordable and reliable HIPAA compliant Medical Data Backup including backups of EMR Solutions, Medical Records Storage, Medical Records Management and Medical Records Software. Located in White Plains, Westchester County, New York serving medical practices nationwide.